Details for Notice to Bidders

Notice to Bidders–2020 to 2023 Solid Waste Disposal Agreement
The City of Crawfordsville hereby gives notice under Indiana Code § 36-9-30-5 that no
later than 10:00 a.m. on 30 October 2019, the City will, through its Board of Public Works
and Safety, receive sealed bids for the Solid Waste Disposal Agreement in the Office of
the Clerk-Treasurer, 300 East Pike Street, Crawfordsville, Indiana, of The Board of Public
Works and Safety will open the bids at its public meeting in Council Chambers, 300 East
Pike Street, Crawfordsville, Indiana, Second Floor, on 30 October 2019 at 10:00 A.M. The
Clerk-Treasurer will return any bids received later than 10:00 A.M. on 30 October 2019
unopened to the bidder.
The general description of work for which bids are to be received consists of furnishing
all labor, material, and equipment necessary to perform all operations for the acceptance
and disposal of nonhazardous solid waste the City collects from residential, commercial,
and industrial customers. This work must conform with the Bid Documents for Solid
Waste Disposal Agreement on file at the Crawfordsville Sanitation Department, 107 N.
Vermont Street, Crawfordsville, Indiana 47933. Interested bidders should direct any
questions to Sanitation Commissioner Scott Hesler at (765) 364-5166. Bid documents are
also on file in the office of the Clerk-Treasurer of the City of Crawfordsville, Indiana.
Bids must be properly and completely executed on the State Board of Accounts Form
No. 96 and must be accompanied with the appropriate financial statement and other
required documents. The bidder, if awarded a contract, must furnish a performance bond
or irrevocable direct-pay letter of credit to be approved by the City conditioned upon the
true and faithful performance of the contract in the amount of 100% of the proposed
cost for services proposed in the first contract year. The Performance Bond amount for
each succeeding contract year must be the proposed amount for the successive contract
year, and the performance bond must be renewed by the Contractor and maintained
throughout the contract term. Upon the contractor’s successful completion of the contract
to the City’s satisfaction, the City will release the performance bond. Bidders must
include its Federal identification number on Page one of Form 96 under the “Oath and
Affirmation” section.
Any bidder to whom the Board of Public Works and Safety awards a contract for Solid
Waste Disposal Agreement services must provide an additional Bid Surety Bond with
authority of the Attorney-in-Fact, payable to the City of Crawfordsville, a Letter of Credit,
payable to the City of Crawfordsville, or cash, in an amount, when taken as a whole with
the initial five-percent bond, is equal to the total bid amount, guaranteeing the successful
bidders performance and fulfillment of the contract. This project does not involve Wage
Scale requirements.
All bids will be awarded to the lowest responsive and responsible bidder. The Board of
Public Works and Safety reserves the right to accept or reject any and all bids, to waive,
to the extent permitted by the laws of the State of Indiana, any terms and conditions or
provisions in the specifications or any informality, irregularity, omission of any bid provided
that such waiver shall, at the Board’s discretion.
Bids may be withdrawn before, but no bidder may withdraw its bid for 30 days after the
bid openings.
Board of Public Works and Safety, Crawfordsville, Indiana
Terri Gadd
City Clerk-Treasurer
hspaxlp 10/9 & 10/16 2t

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